Administrative Assistant - Internal Medicine (Physical Activity & Weight Management)

University of Kansas Medical Center Kansas City, KS Full-time Administration / Clerical

Posted on April 22, 2024

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Administrative Assistant - Internal Medicine (Physical Activity & Weight Management)

Department:
SOM KC Internal Medicine - Weight Management
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KU Weight Management

Position Title:
Administrative Assistant - Internal Medicine (Physical Activity & Weight Management)

Job Family Group:
Professional Staff

Job Description Summary:
The University of Kansas Medical Center, Internal Medicine, Division of Physical Activity & Weight Management is a comprehensive division at the forefront of clinical trials, lifestyle intervention trials, and translational research.

This ideal candidate will be an engaged member of the administrative team in increasing the efficiency and efficacy of the administrative operations in support of the center's researchers, clinicians, and staff. This position collaborates and maintains communications with various teams within the department, KUMC, KU Health System, KU Endowment, and KU-Lawrence.

THIS POSITION IS LOCATED IN LAWRENCE, KS. The starting salary range for this position is $24.20 - $29.64/hour.

Job Description:

Required Qualifications

Education:

Associate's Degree in Business Administration or other related field. Experience may be substituted for the degree requirement on a year-for-year basis.

Work Experience:

Two years of experience performing administrative functions and/or financial operations.
Excellent written and verbal communication as evidenced by application materials and interview.
Proficient in Microsoft Suite; specifically Excel.

Preferred Qualifications

Work Experience:

Experience with Workday, KUMC and KU Lawrence financial systems.
Three years of experience performing payroll, billing, purchasing, reconciliation, forecasting budget
Experience with various grant funding agencies regulations and grants management.

Skills:

Demonstrated ability to effectively organize, manage multiple tasks and work independently.

Key Roles and Responsibilities:

Accounting (references all income, grant and endowment (Over 46 accounts)

Ensures that revenues and expenses are deposited and charged to appropriate accounts.
Places orders for all Division programs.
Receives and processes invoices for payment for all accounts in a timely manner.
Prepares and submits travel reimbursements for staff travel to conferences and meetings.
Processes orders as needed on business procurement card and reconciles.
KU Weight Management Program Duties daily tracking of credit card transactions.
Manage the majority of purchasing and receiving functions.
Liaison with the appropriate accounts payable departments.
Manages revenues and expenditures for all Division accounts.
Plan and supervise ongoing projects assigned by the Director.

Budget (Over 5+ million)

Reconcile monthly budget accounts and present to Operations Manager and Director for review.
Assist with creation of reports and spreadsheets as needed.

Payroll (28+ employees)

Support all time tracking needs for the department.
Review and approve employee timesheets.
Track employees time off requests.
Resolve timesheet errors and make corrections.
Run time and audit reports as needed.
Maintain Confidential Records

Other duties as may be assigned by supervisor.

Required Documents

Resume
Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus nine paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$24.20 - $35.09
Minimum
$24.20
Midpoint
$29.64
Maximum
$35.09

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Lawrence-KS/Research-Administrative-Assistant_JR006315 or go to https://careers.kumc.edu/ and search for position number JR006315.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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Administrative Assistant - Internal Medicine (Physical Activity & Weight Management)

University of Kansas Medical Center

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