Executive Assistant

The University of Pittsburgh is seeking a highly organized, detail-oriented, and proactive individual to serve as the Executive Assistant to the Vice Chancellor for Global Affairs and Director of the University Center for International Studies (UCIS). The incumbent will play a pivotal role in providing comprehensive administrative support to enhance the efficiency and effectiveness of the Vice Chancellor in their strategic initiatives and daily operations. The Executive Assistant should demonstrate political savviness by effectively navigating institutional dynamics, engaging stakeholders, exercising influence and persuasion, maintaining discretion, fostering cultural sensitivity, strategic networking, conflict resolution, awareness of geopolitical issues, and ethical leadership. Join our dynamic team in UCIS and play a pivotal role in shaping the future of global engagement and international studies, making a meaningful impact on the university community and beyond. Apply now to be part of our mission to promote cross-cultural understanding, collaboration, and excellence in education on a global scale.

A Bachelor's degree is required. At least 3 years of administrative or other related work is preferred.

Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

• Serves as the primary support to executive level roles and/or departments.
• Acts as the executive’s representative and principal liaison between internal and external stakeholders not limited to employees, executives, trustees, legislators, faculty, students, donors, alumni, and the public; ensures confidentiality of high-level, sensitive information.
• Manages office workflow, including meetings, calendars, agendas, and other logistical operations; coordinates travel arrangements for executives as needed.
• Assists in the coordination and development of strategic planning processes and administrative goals and priorities.
• Prepares budgets, maintains budget expenditures, and approves financial transactions.
• Compiles data and prepares a variety of complex reports, presentations, speech scripts, and other correspondences.
• Plans special events and public relations activities; coordinates with internal and external stakeholders to achieve specific goals and objectives; oversees communications and publicizes events.

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.